I was working on generating a couple of email signature templates for a client today for him to use with Microsoft Outlook. You can of course configure a simple signature within Outlook using the basic editor but if you want to do anything a bit more sophisticated, e.g. more complex layout, better formatting etc, you really need to do it with an external editor.
All of this is pretty straightforward, the difficulty comes when you want to get it into Outlook. You can’t just copy and past it in, neither is there a way to easily import the file like there used to be in old versions of Outlook so you have to “hack” your way around it.
Basically you have to create a dummy, empty template within Outlook and then locate the file it generates and replace it with your one. It isn’t so complicated as long as you know what to do.
I have done it quite a few times in the past but it is one of those tasks that I don’t do so often and it is “a bit of a pain in the proverbial rear” and I have to work out how to do it each time as I haven’t got around to writing it down.
Well this time I have spent some time documenting it so I can save time next time I need it. I have added it as another of my “How To” guides so that you can do it yourself if wish so take a look at “How to add an HTML signature file to Outlook 2007”
It is written for Outlook 2007 but it should be much the same for other versions.
I expect to see lots of nice email signatures from you now ! (We can also produce them for you if you need help, just give us a shout).